In Picasa - what’s the difference between Folders and Albums?

Q: In Picasa - what’s the difference between Folders and Albums?

A: Folders actually contain photos and they use space on your hard drive; whereas Albums, only exist within Picasa.

Lets say you name your folders by date & event, like I do. You might have a main folder for a specific year, then within that year you might have sub-folders by months or events - then within a specific event folder you might have additional sub-sub-folder... For example, you went to California for 2 weeks, so inside a California Trip folder, which is inside your 2011 Folder, you have 3 sub-folders for: 320 pictures in a San Diego sub-folder; 120 in a Hollywood sub-folder and another 280 in a San Francisco sub-folder. Your family and friends might love you, but showing that many pictures to anyone would probably not be a great idea, so we want to “choose some from each city sub-folder, to create a “synopsis” folder or album, to create a slideshow, a book, or other project..

That’s where your Picasa Albums can come in very handy - but it's important you understand albums versus folders....

Folders actually contain photos.
The folders you see in Picasa are the real folders you see when you are looking in your Picture drawer on Windows Explorer (what I call my vault).

• If you delete a photo from a folder in Picasa, the real photo in the real folder on your hard drive, will also be deleted.
• And, when you delete a photo from a folder in your Picture drawer on Windows Explorer (what I call my vault) it will no longer be in the Picasa view.

Albums, on the other hand, only exist within Picasa.
Albums "point to" photos in folders, they don’t actually have their own copies of photos.

• Albums let us create multiple ways to view and organize the photos in your folders.
• If you add a photo to an album, the photo remains in its original folder and Picasa adds a reference to that photo to the album.
• If you delete a photo from an album, the photo remains in its original folder and Picasa removes that album's reference to that photo.
• A photo exists in exactly one folder, but the photo can appear in (be referenced by) several albums.
• If you delete a photo from a folder, the photo will be removed from the folder AND any albums it appears in (because the albums no longer have a photo to reference).

Some of us organize our photos using Windows Explorer by creating a main Project folders in the Picture "vault" for our “copies”, but another way to do that is to create Albums in Picasa, to organize your photos.

Main difference is, if I put copies in a folder in the Main Picture drawer using Windows explorer they are truly copies; whereas albums are not true copies…

So when you use albums in Picasa, you are not using actual space on your hard drive

How to convert music to MP3 format?

How can I change my iTunes or other music, to MP3 format so that I can insert them when I am creating a photo video in Movie Maker or Picasa Movies?

This is very easy and a very common question - whether your are using a PC with windows software or a MAC. When we purchase and download music from various vendors or when we rip them CD's, they typically come over the “fullest” version.

However when we want to create a project, using software such as Picasa Movie and or Windows Movie Maker, many of these application programs will not allow us to use the “fullest” version of the music because it is too large.

So when we open the music files from these programs, although we know the songs are there, we don’t see them - the file appears to be empty; so we need to change/convert the music to MP3 format, which all these programs accept - follow these steps:

• Simply open your iTunes or media player
• Be sure on the left you have chosen music as the media folder you want to see, and then find the album or individual song you want to convert to “MP3 format”..
• Highlight the song/songs that you want to convert in the playlist
• Go to the menu bar: in Windows choose Edit and on a Mac/iTunes – Choose iTunes
• When the menu bar drops down, choose Preferences,
• When the Preferences Dialog Box Opens, be sure you are on the General tab
• Now Choose Import Settings (about the center of the dialog box-right side)
• When the Import Settings Dialog Box opens, Change AAC Encoder to MP3 Encoder
• Also be sure High Quality is chosen and then click OK

Now, be sure your songs are highlighted that you want to change

• Right Click on the songs and when the action menu list appears, choose MP3 Version
• You’ll see the songs being converted
• You are done..

Notes:

• Next time you open the music folder from Picasa or Movie Maker you will see the songs as MP3 format and be able to include them in your video..
• You will now have 2 versions of every song – the original “full” version and the more condensed MP3 version

Happy Thanksgiving everyone

When I was trying to decide what might be appropriate for our posting today for Thanksgiving, I found the following and thought it something you might enjoy.. From our families to yours, have a happy, healthy and very blessed Thanksgiving... Cherie Houston

Thanksgiving Quotes:

We are taught Thanksgiving is a day to celebrate the Pilgrims and the Native Americans who came together in peace, but this national holiday is actually a day of celebrating God's bounty. In 1789, George Washington, first President of the United States of America, proclaimed Thanksgiving as a national day of celebration to herald and celebrate God and the abundance He has given us.

The day Thanksgiving was assigned to is, and almost always has been, the fourth Thursday in November. The date was changed once, to lengthen the Christmas shopping season, but was changed back two years later.

Because of the formality that surrounds this holiday, it's only natural to think of quotes from noteworthy citizens to mark the occasion. Below are a few famous people who have offered quotes that might be included in a Thanksgiving celebration.

• On Thanksgiving let us gather in sanctuaries dedicated to worship and in our homes blessed by family affection to express our gratitude for the glorious gifts of God; and let us earnestly and humbly pray that He will continue to guide and sustain us in the great unfinished tasks of achieving peace, justice and understanding among all men and nations, and of ending misery and suffering wherever they exist. -- John F. Kennedy

• There is one day that is ours. Thanksgiving Day is the one day that is purely American. -- O. Henry

• Thanksgiving is an emotional holiday. People travel thousands of miles to be with people they only see once a year. And then they discover once a year is way too often. --Johnny Carson

• Let us remember that as much as has been given us, much will be expected from us, and that true homage comes from the heart as well as from the lips, and shows itself in deeds. --Theodore Roosevelt

Use Word 2007 or 2010 to make Greeting Cards

Making greetings cards has never been easier than it is now if you have Word 2007 or 2010.

Whether you need a card for congratulations, new baby, get well or for any holiday imaginable, and both Word 2007 and 2010 have lots of templates to choose from – all of which you can modify for your very specific needs and occasion...

Reminder about Word 2007 & 2010: Office/Word 2007 uses an “OfficeButton” in the upper left corner; whereas Office/Word 2010 has gone back to the tab “File” the same phrase used in earlier versions of Word and other Office programs

• So in Word 2007, click on the Office Button – and in Word 2010, click on the File Tab
• Now Choose “New” and the New Document window will open.
• You will now see a vast variety of templates to choose from
• In Word 2007 it is a column list on the left side of the page
• In Word 2010 the bulk of the screen will show you various Templates
• Now choose Greeting Cards.
• You can choose the option you want from under the Greeting Cards section – check them all out and remember you can modify any of these to your liking for your specific needs
• You will be connected to the Microsoft Office Online site. You can select from hundreds of templates or you can go to this website in the browser and download the templates from there.
• You can preview every template in Word and then click the Download button
• The Office Genuine Advantage (OGA) validation dialog box will appear. (Once I’ve read this once, I click the check box in the bottom left corner asking that I not be shown the message again in the future) – I’ve heard, but it hasn’t happened to me, that you might have to download the updated version of OGA to be capable of downloading a template.
• You can customize the downloaded card by changing the colors, fonts etc or adding your message before printing it.
• Now you can print the card
• You can make your holiday and other greeting cards even more personal – just insert your own photos..

About the card stock: cards will always be more professional if when you use “greeting card paper stock” either 60 - 80lb. (versus standard 20lb. printer paper)

Many stores that carry computer supplies (such as Wal-Mart, Staples etc.) carry Card Stock paper and matching envelopes, and you can also find great deals online with companies such as:

www.desktopsupplies.com

www.thepapermillstore.com

How to Record Audio Narration in PowerPoint 2010?

Q: I've just prepared a power point slide show for Thanksgiving but want to add narration about our family on the slides, instead of having music - how can I do this - I'm using PowerPoint 2010.

A: This is much easier than you might think (just a little more time consuming but well worth it) and although it is something we've been able to do for many years in PowerPoint, it's so much easier now in Office 2007 & 2010.. Just follow the following steps:

First, be sure that your microphone is working and I always set my volume to the highest setting, because I know I can always slide it down when I'm actually doing the presentation - but if I record it too "low" I can't increase the volume. move it up... If your microphone isn't built into your computer or laptop, be sure that the plug is in securely.

Next:

• Open you PowerPoint Presentation (either one you've done that is completed or finish a new slide show).
• Go to “Slide show” tab, then choose “Record slide show” under the “set up” section.
• Choose 1) entire slide or 2) select the individual slide where you want Audio “Narration” to begin, from “Record Slide Show” options to add narration..
• Select “Narration and Laser Pointer” check box, when Record Slide Show Dialog box appears (versus Slide and Animation Timings)
• Whether you want slides to move forward automatically with a specific time that you have chosen and asset or move to the next slide manually, either of these simply select or deselect “Slide and Animation Timings”
• Now choose “Start Recording” button and speak clearly into your microphone – If you need to stop in between for any reason, click “Pause” and then when you are ready to continue, click “Resume”
• And if you are going to insert “narration” on individual slides, (versus across all) then you would simply to have repeat these steps on each and every slide...
• When you are done, right-click on the slide, and click “End Show” to end the slide show recording..

Now when you preview your presentation you will hear the “Audio Narration” you have added to your slide/slides - Success...

Microsoft Help & How To Links

Still not quite comfortable using your windows operating system to it’s full potential to do things like your system maintenance, or would like to know how to improve your computers performance, and other great tips, then take some time and visit Microsoft’s Help and How to for your specific Operating System – just click on the link below for your operating system & begin learning… nice part is you can continue t come back to this site as often as you'd like so you can learn in "small doses"...

Windows XP www.windows.microsoft.com/en-US/windows/help/windows-xp

Windows Vista www.windows.microsoft.com/en-US/windows-vista/help

Windows 7 www.windows.microsoft.com/en-US/windows7/help

Veteran's Day Prayer

I want to thank Jan Amarda from Birmingham, Alabama for sending me the following prayer honoring all of our veterans...

VETERAN’S DAY PRAYER
By Joanna Fuchs

Dear Lord, Today we honor our veterans,
worthy men and women who gave their best
when they were called upon
to serve and protect their country.

We pray that you will bless them, Lord,
for their unselfish service in the continual struggle
to preserve our freedoms, our safety,
and our country’s heritage, for all of us.

Bless them abundantly for the hardships they faced,
for the sacrifices they made
for their many different contributions
to America’s victories over tyranny and oppression.

We respect them, we thank them,
we honor them, we are proud of them,
and we pray that you will watch over these special people
and bless them with peace and happiness.

Amen.

How to manage what photos are in Picasa

I DON’T WANT ALL MY PICTURES IN PICASA – I WANT TO CHOOSE WHEN AND WHICH PHOTOS ARE IN PICASA?

This can be done, but remember you cannot disable the initial scan for photos after installing Picasa – after you have downloaded Picasa to your computer, it will ask you to make one of 2 choices:

• Scan your My Documents, My Pictures drawer OR


• Scan your entire computer, which would mean all drive’s plugged in

But once this is done, you can use the Folder Manager to specify which folders on your computer Picasa should scan in the future.

• Once the initial scan begins in Picasa, click the Tools menu.


• Select Folder Manager


• In the Folder Manager, exclude all folders that you don't want to include in Picasa


• Once you have made your selections, click OK

So, for those of you who only want pictures or folders in Picasa when you want to edit those specific folders or pictures; simply remove all folders from Picasa. Now when you want to work on a specific photo or folder, simply drag the photo (s) or folder (s) to Picasa to the Picasa editing screen once you have opened your Picasa…

Clock Change: 2AM Sunday Morning, November 6th

Just a reminder this weekend on Sunday morning, November 6TH at 2am, Daylight Savings Time will end and most states in the US will revert back to Standard Time. Before you go to bed Saturday evening, set all clocks, watches and other time pieces BACK 1 HOUR. Most computers, cell phones and cable boxes will make this change automatically without our help..

We will then move them ahead to begin Daylight Savings Time when we put the clocks ahead "1 hour" at 2am on the second Sunday in March, March 11th 2012..

Several states, including Arizona (except some Indian Reservations), Hawaii, Puerto Rico, the U.S. Virgin Islands, and American Samoa have chosen not to observe Daylight Saving Time so they do not change their clocks at anytime during the year.

Next year… Daylight Saving Time begins on Sun, Mar 11, 2012 and ends on Sun, Nov 4, 2012

How to Scan Photos Using Picasa

In our last blog posting, we described how to scan photos and documents to your computer using Picasa. Picasa is Google’s Free photo editing software – if you don’t have this on your computer, you can go to www.picasa.com and download it)..

Scanning allows us to save our photos and/or documents onto our computers in “digital format”. Most all-in-one printers today have built in scanners, but we often hear they are confusing to use. So, for an easy option, Picasa might be the right choice for you…

Once you get going, you'll find that you can easily scan 50-60 or more photos in an hour (and this is true whether you use Picasa, your scanner's software or your operating system software such as Windows Photo Gallery, so it’s a great winter or rainy day project… And it’s wonderful to know that those old family photos won’t be lost.. Here's how:

• Be sure your computer and printer/scanner are on
• Open your “Picasa” application software program
• Always scan just one “1” photo or one “1” document at a time
• Put the photo on the glass of the scanner – face down
• In Picasa, click ‘Import’
• Click the arrow for the drop down list of devices. You'll see your scanner listed, select it
• Each scanner shows a different screen, but I believe all have an option to "Preview"
• Click the "Preview" option and now you'll see your photo
• If you want to crop the photo you can do it now or save the entire photo & crop later
• Once you're happy with, Click the button to Scan
• When it’s done scanning, you’re back at the standard Picasa Import screen
• Click Import all
• Select or create a folder to put it in
• I usually name mine: "Scan & today's date - i.e. Scan 2011.11.2"
• Now my first and subsequent photos scanned today will go in that folder
• Tomorrow I would create a new folder & name it with the correct date
• This way I can either name each individual photo or number them 1, 2, 3 etc..
• Once the photos are in the folder you want, you can certainly export them to your 'My Picture/Picture drawer - in whatever folder you want them in"

Tip: Once you have completed your scanning for the day, some of the Picasa forums recommend that you use Picasa’s Batch Edit command, and choose “I’m Feeling Lucky” and “Sharpen” to all of the photos in the “Old Photos-Today’s Date” that you just created… you can always open this again later to do individual editing of each photo you’ve now saved on your computer..

Note: In our classrooms, the Scanner is hooked up to one specific computer, so that is where your photos will be saved. Once they are in your specific folder, and if you want to move them to another computer in the classroom or your home computer, simply copy the entire scan folder you just created to your flash/removeable drive and then copy them to the computer of your choice...