What is “Google Drive” ?

What is “Google Drive” ?

(Continued from Blogs on Thursday, May 10th & Monday, May 14th) 

Like, Dropbox, Google Drive is “a cloud computing service” from Google, to compete with DropBox, Microsoft's SkyDrive, Apple's iCloud and Evernote – some of the largest..

During many classes we’ve talked about “Google Docs” - Basically “Google Drive” is a super version of this, allowing us to store documents, photos, music, videos, etc. all in one place. And a great feature, is that it syncs with your mobile devices and your computer, so if you make a change from one gadget, it will automatically show up if you were to access it elsewhere.  Just like those of use who are now syncing your “gmail emails, contacts & calendars” with your computer and mobile devices…

What’s nice, is that Google Drive can also track changes and edits we make to documents – so when we hit save, we can look back at all revisions from the past 30 days.

Like DropBox and the others there are various levels of services, currently they offer up to 5GB of space for free – but if that’s not enough you can upgrade to other plans, such as $2.49/month for 25GB, $4.99/month for 100GB, and $49.99 a month for a whopping 1TB. If you move to a premium account it also automatically expands your Gmail storage to 25G

For those of you with iPads, iPhones etc remember that the Apple's iCloud can only be used by Mac users using the “i” operating System; but Google drive is now open to all Operating Systems – Windows, Mac, Androids, etc so it can be used on computers, tablets, iPad and the iPhone (though only through a web browser at the moment).. So anyone can download this drive for your Mac or PC

Are your documents & photos safe & private in DropBox?

As soon as the post about DropBox hit last Thursday, May 10th, many of you sent me emails asking how private DropBox was.  Remember, DropBox, like most “cloud computing” services is very careful about privacy. DropBox even claims that files we store with them are actually safer while stored in your DropBox than on your computer; they also state that they use the same secure methods as banks.

So yes – your files are backed-up, they are all stored securely, and password-protected.  No one else using DropBox can see what is in your private files UNLESS you deliberately invite or you put your files into your Public folder.

HOWEVER – Personally, I wouldn’t recommend using DropBox on a “public computer” such as those in the classroom.  Your home and work computers, which are used by you and you alone are fine, but remember the DropBox folder is just like any other folder, so on a public computer it can be accessed…

Remember: everything and anything in your Public folders, just like those in your Shared/Public Folders on the computer are accessible to anyone...  

Next week we will be talking about “Google Drive” (which was introduced at the end of April 2012 and is a great addition to the Google Doc’s storage app).  Yes, like “DropBox” it is another “cloud computing” service, but obviously from Google.  For many of us, especially those with free GMAIL accounts this may be your better option, especially for those who often use public computers

Check back on Wednesday, May 16^th for more discussion about Google Drive vs. DropBox…

Google Docs - Part 2 of 2

For anyone who is using Google Doc's - Google has a great new software plug-in “Cloud Connect” that easily will move any and all of our Office Word, Excel and PowerPoint files to Google Docs.

Cloud Connect, was released by Google on Thursday Feb 24^th, 2011 and it will allow users to save our files to save their files to "the cloud," which in this case is on Googles servers.

That means that once our files are saved in Google Docs, we can then edit files in Microsoft Office and sync them up to the clouds. This will also mean that it will be much easier if and when we want to collaborate on documents and will eliminate the confusion as to which version of a document is the most recent one.

"For example, you can edit a Word document's Opening Page of Grandma’s Life Story from Lake Havasu, AZ, while your sister in Quincy, MA is adding the family tree and your brother in Weymouth, MA is making other revisions.. This way, instead of having to send emails with tons of attachments, your whole family or group can work together."

And the great news is that Google will save every revision of any document users of Cloud Connect make, whether those edits take place in Office or Google Docs. And files can be shared in a view-only form via Google Docs as well with each document getting a unique Web address (just in case you don’t want someone make changes).

Cloud Connect is free and works with Office 2003, 2007 and 2010 on Windows PCs. Cloud Connect, however, won't work with Mac versions of Office. Sorry – it’s not available for Mac Users yet, but Google indicates it’s working on it, so no doubt it will be in the near future….

Check it out for yourself…

http://tools.google.com/dlpage/cloudconnect

What are Google Docs?

Have you tried Google Doc’s yet? Check it out - if you have Internet access, you can use the various aspects of Google Docs, which include Documents (Word Processing); Spreadsheets; Presentations, Drawings and Forms..

Google Docs is great for:

• anyone who travels so you can access your documents anytime anywhere


• groups who want to collaborate on various projects


• those who only use word processing software once in a while and don’t want to buy and download software on their computer...

Why Google Doc's is becoming so popular:

• You store your documents online, so you can access your documents from any computer


• No need to transfer documents to flash or portable drives or "synch" anything


• Works great with all Microsoft Office products, such as Word, Excel & PowerPoint, as well as OpenOffice, so you can upload or download your files.


• You can export documents as PDF files, so if you have Office 97-2003, this is a great/free way to convert documents to PDFs without having to upgrade to Office 2007 or 2010, or use other plug-ins


• Easy to collaborate on projects-you can make a document public or show it to others by sending a link. If you want to allow others to work on the document, you can send out an email to others notifying them that they can access the document.

Use your existing email account to sign into & set-up a Google Account-this video on YouTube explains just how to do that:

http://www.youtube.com/watch?v=gJpkRbNto7E